Here’s how to view, interpret, and use those policies while booking flights, hotels, and car rentals.
Step 1: View Your Policy
You can access your travel policies from almost anywhere on the site.
Click View Policy in the header to open your travel guidelines.
Policies are categorized into three sections:
Flights
Hotels
Car Rentals
Step 2: Understand Policy Details
✈️ Flight Policies
Flight rules may be grouped by trip length:
Less than 4 hours
4–8 hours
More than 8 hours
Your policy will show:
Whether results include all flights or just those within policy
Price limits based on trip length
Fare types and content allowed
International flight rules (if enabled for your account)
🏨 Hotel Policies
Hotel policies are organized by stay duration:
1–3 days
4–6 days
More than 6 days
Similar to flights, hotel policies define:
Daily price limits
Approved hotel star ratings
🚗 Car Rental Policies
Car rental policies are usually based on the number of rental days.
Your policy may include:
Daily price caps
Approved or disallowed vehicle types (e.g., no luxury or premium cars)
💡 Pro Tip:
When searching for flights, hotels, or rental cars, use the filter tools to stay within policy:
Use the “Within Policy Only” filter to hide options that require approval.
Look for the green dot next to a booking — it means the option is within policy.
Click the green dot to see which policies it meets.
If you see a red dot, that booking is out of policy and may require approval. Click the red dot to view the policy violation.
For hotels, note that some rooms may be in policy and others may not — check the green/red dots for each room individually.
If your filters return limited results or you want to widen your search again, scroll down and click Clear Filters to reset all settings.
Step 3: Make Confident Bookings
Use your policy page and green dot indicators to stay in bounds.
If a booking is out of policy, review the reason and consult your approver if needed.
For seamless approvals and faster travel booking, stay within policy whenever possible.
✅ Great job!
Now you know how to interpret your travel policies and make informed booking decisions.