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Booking travel as an arranger

As a Travel Arranger, you can book flights, hotels, and car rentals on behalf of other travelers in your organization.

Updated over 9 months ago

Step 1: Choose the Type of Travel

Start by selecting what you want to book:

  • Flight

  • Hotel

  • Car Rental

While this example walks through booking a flight, the same process applies to all travel types.


Step 2: Select the Traveler

Before you begin your search:

  1. Type the name of the person you're booking for into the Traveler search field.

  2. Click their name to select them.

🔎 Tip: If you’re booking for yourself, just search and select your own name.


Step 3: Enter Search Criteria

Once the traveler is selected:

  • Enter all trip details — like destination, dates, and preferences — just as you would when booking for yourself.

  • Click Search to view available options.

After you click Search, you’ll be logged into the traveler’s profile. You can now make bookings on their behalf.


Step 4: Switching Between Travelers

If you need to book for someone else:

  1. Log out of the current traveler’s session (you’ll be temporarily “acting as” them).

  2. Return to your Arranger account.

  3. Select a different traveler from the dropdown.

  4. Start a new search for their booking.


🎉 That’s it — booking for others is simple and seamless.
You stay in control, while your travelers get a smooth experience.

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